Registration is mandatory via the UN Indico platform for access to the Palais des Nations. This process is managed by the United Nations, not the IGF Secretariat.

⚠️  Incomplete registrations that do not meet UN security requirements (including photo) will not be approved.

How to register?

Step 1: Before starting your registration, please obtain a recent passport-style photograph

We recommend visiting a professional photo service to ensure your photo meets required standards. Please follow these key requirements:

• Use a plain background
• Ensure a clear, front-facing headshot
• Maintain a neutral expression (no smiling)
• Do not use a photo of a printed photo

For full specifications, please refer to the detailed photo requirements here.

Step 2: Register for the AGM taking place from October 12-14, 2026.

• If you do not have an account please click here to create an Indico account. We recommend you creating an account with your institutional email address if possible, as it will facilitate the validation of your information.
• Upload a passport-style photograph when asked
• After you have an Indico account, proceed to register for the AGM by clicking here.
• To ensure a smooth registration approval process, please upload your nomination letter, note verbale or any other supporting documentation that confirms your affiliation with the organization indicated in your registration.

There is no registration on-site, please register in advance, otherwise the IGF cannot provide support for your registration approval with the UN.

Sponsored participants should have received their flight itinerary from our travel agents, Continental or GP Travel.

Before your travel, please search for the email with your electronic ticket, verify the departure time, and make sure to arrive on time for your flight. To find your electronic ticket, search emails from:

• Keri Watson kwatson@continentaltravel.ca  or
• Monique Batista - GP Travel askmb@gptravel.ch

Our travel agents work during business hours, so if you encounter any issues, you will need to reach out to the travel agency’s emergency contacts listed on your ticket. Please read carefully and follow the instructions below.

What should I do if my flight gets delayed or cancelled?

If your flight is delayed or cancelled, please coordinate with the airline. They should reschedule your flight and provide meals and accommodation if you are at the airport and the flight is delayed beyond reasonable times.

As a general rule, if you are a passenger stuck en route, there is not much a travel agent can do, so going to the airline at the airport is your best option.

How do I cancel or reschedule my flight at the last minute?

All changes and cancellations must be communicated to the IGF Secretariat in advance. However, if you need to cancel or reschedule your flight at the last minute (18 hours before departure), please reach out to the travel agent emergency contacts stated on your electronic ticket to reschedule or cancel the flights and then inform the IGF Secretariat.  

What should I do if I miss my flight?

If you missed your flight, the IGF Secretariat will not cover any additional costs for flight rearrangements. There are two potential situations:

• If you miss your flight and have already checked in, the airline will typically apply the forfeit for a no-show, which means they will forfeit the entire ticket, even the return portion. You can reach out to the travel agent’s emergency contacts to check for options, but you will likely need to buy a whole new ticket (including a new return) if you want to travel.

• If you missed your flight but did not check in, please reach out to the travel agent’s emergency contacts to see if there is a way to arrange a new flight at no cost. This will depend on the conditions of the purchased ticket, which might differ in each case, depending on the airlines and fares available. If there are no options available, you will need to buy a new ticket of your own if you want to travel.

Where do I find the travel agent’s emergency contact?

The emergency contact information is included in the email with your electronic ticket. You will find the contact details at the bottom of the electronic ticket. All the itineraries will have the after-hours number for where you are from.

Note that the IGF Secretariat team will also be travelling and, in any case, cannot contact the airline on your behalf.

Please email agm@igfmining.org to inform us of any significant itinerary changes.

You should receive an individual confirmation of your accommodation booking by email at least one week in advance of the event. If you have not, please let us know on or by Monday, October 5.

IGF-sponsored participants will be hosted at the Hotel Royal:

• Rue de Lausanne 41-43, 1201 Geneva – Switzerland (5-minute walking distance of Gare Cornavin).
• Tel: +41 22 906 14 14
• Check-in starts at 15:00., and check-out is by 12:00.

Bring a credit card for check-in at the hotel, as it will be requested by the hotel to set up a guarantee. 

The IGF Secretariat will cover your stay (with breakfasts included) for the duration needed to attend the event. Any additional nights booked for personal convenience, upgrades, and any other expenses (e.g., laundry, minibar, phone) will be your responsibility.

The IGF Secretariat will provide a daily allowance of CHF 100 for the duration of your stay, based on the dates required for you to attend the event.

The allowance is calculated to cover lunches, dinners, and incidentals and will include other reimbursements requested prior to the AGM (e.g., visa application fees). We will exclude from the allowance calculation, the meals already covered and provided as part of the event agenda.          

The allowance will be paid on a pre-paid Visa card that will be distributed on Sunday, October 11, at the Hotel Royal.

• 10:00–12:00
• 16:00–18:00

The cards are personal and will be delivered to the beneficiary only, upon presentation of a passport or picture ID.

The cards can be used to pay for any expenses during the event where Visa cards are accepted, anywhere in the world. You can also withdraw cash as needed.

Please note that:

• Any expenses that have not been claimed prior to September 11, as instructed by email, will not be reimbursed.
• If you plan an extended stay in Geneva or any other city by personal preference, the IGF Secretariat will not be providing any financial support.

During your stay with the hotel, local transportation in Geneva will be free of charge, including to/from the airport.  The hotel will send you a transit pass by email 2–3 days prior to your check-in date. Please follow the instructions if you need to activate it.

For more information on public transport within Geneva, please visit: https://www.tpg.ch/

Note that the IGF Secretariat will not reimburse any taxi or local transit fees paid out of pocket.

Please bring all your supporting documentation regarding your visit to Geneva: your registration, nominations letter is available, your accommodation confirmation, along with other relevant documents, such as employment letters, in case requested by the immigration officer.

The Geneva International Airport is located near the city centre. It is recommended that you take the train to Gare Cornavin (Geneva’s main train station). The train journey between the Airport and Gare Cornavin takes 6 minutes. The hotel is located just a few blocks away, a 5-minute walk from Gare Cornavin.

Transit will be free with the pass sent by the hotel (Please see the section on local transportation for more details.)

All trains departing from/going to the Genève-Aéroport station stop in Geneva’s city centre, at Geneva-Cornavin station. (It is a 7-minute trip between the two stations, with up to seven trains running per hour at peak hours.) 

Where can I find the train station at the airport?

Passengers have direct access to the airport’s train station at the check-in level and from the arrivals hall.